HIV/AIDS Technical Support Facility Southeast Asia & the Pacific

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IPPF ESEAOR

UNAIDS

Quality assured technical support & capacity building for HIV/AIDS programmes when you need it

serving: Cambodia, China, Cook Islands, Federated States of Micronesia, Fiji, Indonesia, Kiribati, Lao PDR, Malaysia, Marshall Islands, Mongolia, Myanmar, Nauru, Niue, Palau, Papua New Guinea, Philippines, Samoa, Solomon Islands, Thailand, Timor-Leste, Tokelau, Tonga, Tuvalu, Singapore, Vanuatu and Vietnam

Jobs

Text Box: The International Planned Parenthood Federation (IPPF) is a global network of 152 Member Associations working in 177 countries, and the world’s foremost voluntary, non-governmental provider and advocate of sexual and reproductive health and rights. The East & South East Asia and Oceania Region (ESEAOR) is one of the 6 Regions of IPPF, working in 26 Countries and based in Kuala Lumpur, Malaysia.

Text Box: IPPF ESEAOR is seeking dynamic and motivated individuals for the following three positions in the Technical Support Facility for HIV/AIDS for South East Asia and the Pacific (TSF SEAP): 1. Business Manager 2. Programme Manager (Quality Assurance, Monitoring and Evaluation, Strategic Information) 3. Consultancy Officer All posts are based in Kuala Lumpur, Malaysia With funding from the Joint United Nations Programme on HIV/AIDS (UNAIDS), IPPF ESEAOR is operating a regional Technical Support Facility (TSF SEAP) for HIV and AIDS. The TSF has recently undergone a restructuring to enable it to more effectively respond to the technical support and capacity building needs in the region. To take the new structure forward we are seeking to appoint three new posts: 1. Business Manager The Business Manager is responsible for the effective functioning of the Contracts, Finance and Administration systems of the TSF including the supervision of the Finance Assistant and Contracts Officer. Key responsibilities will include: Ensuring compliance with IPPF and UNAIDS accountability requirements Managing the Contracts and Finance Unit and supervising support staff Maintaining and updating the TSF operations manuals and standard operating procedures Ensuring timely, accurate and complete financial reporting Assisting the TSF Director with development of workplans, budgets and logframes Requirements Essential An MBA Degree or at least a Diploma in Management or Administration Extensive experience in financial and contract management Experience and competence in office management Strong process and systems management skills Preferable Knowledge of and/or experience in administration of technical assistance Some knowledge of HIV/AIDS issues in the Southeast Asia and Pacific Region The post of Business Manager will initially be offered for a one year period. Salary is negotiable depending on experience and qualifications but in the range of MR133,829 – MR150,626. 2. Programme Manager (QAMESI) The Programme Manager (QAMESI) is responsible for the development and implementation of the TSF’s quality assurance and consultant sourcing and selection systems, for the monitoring and evaluation of TSF services and operations, for the compilation, analysis and dissemination of strategic information and for the management of the TSF’s information systems. The Programme Manager (QAMESI) supervises the work of the Consultancy Officer. Key responsibilities will include: To manage the Quality Assurance Unit, including supervision of the Consultancy Officer. To act as the TSF focal point on issues related to quality assurance, monitoring and evaluation and strategic information. To act as the management lead on new consultant sourcing and recruitment. To ensure the effective flow of strategic information and prompt feedback into the TSF’s QA/M&E systems. Requirements A Masters degree in any discipline related to the multi-sectoral response to HIV/AIDS A solid technical perspective on HIV/AIDS issues in the region Working experience in programme monitoring and evaluation and/or quality assurance An understanding of basic statistics Experience with organizations/programmes providing technical assistance Experience managing and developing data/information systems Report writing skills The post of Programme Manager will initially be offered for a one year period. Salary is negotiable depending on experience and qualifications but in the range of MR133,829 – MR150,626. 3. Consultancy Officer The Consultancy Officer is responsible for ensuring that a technical perspective (on HIV/AIDS consultancy) is consistently applied to the sourcing and recruitment of new consultants, to consultant matching (for assignments and capacity building activities), and to the management of consultant data in the TSF’s database system. The post is supervised by the Programme Manager (QAMESI) and coordinates closely with the Contracts Officer. Key responsibilities will include: To support the Programme Manager (QAMESI) on new consultant recruitment and provide him/her with consultant portfolio profiling data as required. To manage online consultant registrations and field them to the appropriate staff for quality assurance checks and inputting into the database. To conduct consultant database searches to shortlist those with the appropriate technical, experiential and cost profile for the assignment. To prepare Comparative Analysis’s and CV Reviews of screened consultants for consideration by the Programme Managers. Requirements A Bachelors degree in any discipline related to the multi-sectoral response to HIV/AIDS Knowledge of HIV/AIDS issues in the region Experience with organizations/programmes providing technical assistance Good writing skills Experience managing and developing data/information systems The post of Consultancy Officer will be offered for a one year period. Salary is negotiable depending on experience and qualifications but in the range of MR50,932 – MR57,324. Applicants for any of the above posts should submit their resume stating details of experience and qualifications and a cover letter indicating interest in this position, current and expected salary and contact details, to the address below by 30th November 2010. Only short-listed candidates will be notified and interviews will be scheduled for December 13th -14th. Regional Director International Planned Parenthood Federation East & South East Asia & Oceania Region (IPPF ESEAOR) 246, Lorong Enau off Jalan Ampang, 50450 Kuala Lumpur Fax: +603-42566386 Email: jobs@ippfeseaor.org Applications are particularly welcome from candidates openly living with HIV/AIDS. IPPF is committed to equal opportunities and cultural diversity. Candidates from all sections of the community are welcome to apply.


 

HIV/AIDS Technical Support Facility - Southeast Asia and the Pacific

International Planned Parenthood Federation East & South East Asia and Oceania Region

246, Lorong Enau, Jalan Ampang, 50450 Kuala Lumpur, Malaysia

Tel: +603 4257 6180    Fax: +603 4257 6994

Email: info@tsfseap.org     Website: www.tsfseap.org